Report Writing

102.4 Report Writing
Please use ‘outline – point form’ so that others can make reference to the document.

  1. The sentences must be concise and clearly written in the objective.
  2. It must have order, clarity and be spelling error free.
    a. When you use an initial, please use the full name first and then the initials; United    Nations (UN); Non-Government Organizations (NGO) etc the first time up.
    b. Only use CAPITAL letters for the first letter, where it is a proper name, city etc.
    c. Only use other people’s names if you have met them in person at the meeting.
    i. Make it very clear why and what they are involved in. ie: full coordinates.

In your report, please use headings:

  1. Front Page: Title; Event; Place; Author and Date
  2. Objectives
  3. Summary (including suggestions for participation and future visits to the UN)
  4. General impressions
  5. Achievements: Five main points achieved.
    a. What sessions you attended
    b. Who you met and gave materials.
    c. List of what materials were handed out.
    d. List of follow up with contacts.
    e. Any difficulties you faced.
  6. Communications (Who did you contact, and how and where you were able to get connected. What kind of connection – ie: Face to face; mention if it was an online connection: high speed, land line, or wifi, if you were on battery power or other)
  7. List of other Webcasts of the event. – Ustream, Youtube etc
  8. Full details of Caucus Sessions, and other events attended.
  9. List of Papers distributed from the IHTEC website.
  10. Full details of where IHTEC was shared.
    a. Handouts
    b. Business Cards etc
  11. Any difficulties experienced.

Appendix:

  1. Name of the new Secretary General and his contacts.
  2. Full names of “mover’s and shakers” and addresses email tel, website from each business card collected.
  3. Copies of any documents and reports that you picked up with their websites
  4. Copies of any useful papers with full details of author and affiliation.

Some VIP Points:

  1. At the UN the NGO’s role is to lobby information to the National Delegates for inclusion into a countries documents. Sometimes it is important to arrange a meeting with a country’s UN Mission. This is so you can speak to the Ambassador about a known problem. Hopefully the outcome will change their thoughts about the problem, and add it into UN Documents. This is the approved method.
  2. A ‘major group’ is only made out of NGO’s that have ECOSOC status.
  3. IHTEC has ECOSOC status so that each person can attend ALL open meetings at the UN. This is a privilege and must be handled with respect.
  4. IHTEC’s programs focus on Climate Change and Peace Education. The International School Peace Gardens is bridging the gap between the science and implementation. It is all about teaching these relationships.
  5. Where you see the words United Nations (UN) and the meeting is not at the UN in New York, Geneva or Vienna or elsewhere, substitute the official title of the event, conference, meeting and where it was held.